Earnie Payroll

For downloads, guides, FAQs and ‘how-to ’ videos, click on the section you require below.


Earnie Payroll

New Update 1st July 2022 (V22.30.1) – Please make sure you are using this version of Earnie Payroll.

Before updating Earnie, please make sure the program has been closed and ensure you do not have any other programs (for example Outlook) running/open on your system apart from your normal virus protection software. When the installation is complete restart the computer immediately before opening the program to allow all updates to be completed.

New users – For more information about Earnie read the Getting started and Enhancement guides. These can be found under the Guides & manuals tab. You will also find answers and useful information under the FAQs tab.

Existing users – For more information about this update please read the Enhancement guide carefully. Before you start the installation process check that you have taken a backup of your data and your Farmplan Customer Number is to hand.

We’ve put together a helpful video to show you how to update your Earnie software – click here to view.

Windows 8, Windows 10 and Windows 11 operating systems only*

 *Please note – Windows 7 and Windows Server 2008 are no longer supported by Microsoft, meaning future versions of Earnie should not be installed onto Windows 7 machines.  Please contact Farmplan to discuss upgrading your PC if this is applicable.

Guides and manuals

Getting Started Guides


Auto Enrolment Guides – Pay Reference Periods

Auto Enrolment Guides – Information Database

New Starter Form




Click here for your Year-end checklist

Click here for your Year-end video

Click here for your guide to Payroll Year-end 2022

Additional guides can be found above under the Guides & manuals section.

Employment Allowance 2022/2023

You will need to send an EPS for April to renew your Employment Allowance with HMRC, if you are still eligible to claim in the 2022/2023 tax year.

Click here for information about Employment Allowance procedures, reporting and general FAQs.

Click here for more information about Employment Allowance.

Updating pay rates for multiple employees

Click here for more information about updating National Minimum Wage using Global Changes.

Employees’ weekly holidays that span the Year-end

  • Run week 52 payroll.
  • Enter the holiday and change Period Advance by 1, 2, or as required.
  • Click on preview and you will be asked:

Answer Yes to this ONLY if you need to run an extra period for everybody.  Otherwise, click No.

Run week 1, 2 etc, with zero pay for the employee concerned.  NI is then spread over weeks 53, 54 etc.

As weeks 1, 2 have been run with zero pay; the tax allowance will be regained when the employee starts work again.

No one to pay during first payroll

The Year-end Restart was not performed.

No NI in pay period 1

If earnings were under the lower NI earnings limit, the employee is not due to pay NI.

If earnings were over the lower NI earnings limit, the employee is on the system as a Director.  The method of calculating NI for Directors is different and it is common for the Director not to have to pay NI in the first pay period.

Viewing payroll data from the previous tax year

Assuming the year end procedure was run on the current computer then to view data from the previous payroll year click Year-end then Use Last Year’s Company Data.

Future tax and NI changes

Changes to tax rates and bands will be announced in the budget. The Chancellor may also announce further changes to tax codes.

We will send you another update as soon as the budget changes have been finalised.

All about myePayWindow

Additional myePayWindow information

Click here for more information, including an employee and employer tour.

How will I receive access to myePayWindow?

In the weeks following 23rd November 2020, you will receive an email invitation from donotreply@myepaywindow.com. This will allow you to activate your account.

Please note: 
Your data will only migrate to myePayWindow when you select the option in Earnie, so it is advised to setup your account first when you receive the invite. Invites expire after 20 days.

After you have created your account you are still in control of when you do the migration, which can be done anytime up to 31st May 2021.

Until then there is nothing you need to do, however if you would like some more information relating to myePayWindow,  visit the support pages here.

What is myePayWindow?

myePayWindow is the new platform that will allow users to migrate from OpenPayslips/OpenEnrol to myePayWindow.

myePayWindow provides payroll professionals, employers and employees with a great range of functionality and is already being used by thousands of happy customers.

Available features include:

  • Access to payslips, P45’s, P60’s and pension letters
  • Tailored features for employers, employees and payroll professionals
  • Customisable payslips
  • Enhanced user authentication
  • Analytics for employers and payroll professionals

The new myePayWindow is available at no extra cost to existing OpenPayslips/OpenEnrol users, and will replace the current functionality in your payroll software for publishing documents. When it is time to switch, we will support you, your employees (and clients, if applicable) with the migration.

What will change?

  • An app will be available next year. myePayWindow can be accessed from any device including laptops, tablets and phone via a web browser
  • Access to myePayWindow will not be available for users operating on Windows 7 machines or older (they are not compliant with TLS 1.2 which enables the required security features. Further information will follow.)
  • New user login details will be required to access myePayWindow. This will allow for the setup of more secure authentication on your account
  • Publish existing bespoke payslips from payroll

When will I be able to migrate?

We are planning to deliver the system update the week commencing 23rd November 2020 but you will have control of when you make the switch between then and May 31st 2021.

What will I be able to do with myePayWindow?

  • Access self-service features as an Employer, Payroll Professional or Employee user, each with specifically assigned features
  • Enable 2-factor authentication for all users. Employers and bureaus can choose to apply advanced authentication for users, improving the security of personal data
  • Select from payslip templates and design them with logos and configurable fields, to customise them for your needs
  • Customise the system view with company logo and colour scheme
  • View all payslips, pension letters, P45’s & P60’s in one place (no longer split between OpenPayslips & OpenEnrol)
  • View new and historic payslips, pension letters, P45’s & P60’s (historic files will be migrated and available in the documents tab)
  • View and analyse payroll data for all employees (not just those you publish files for) at a company or payroll professional level. Allowing bureaus and employers to gain insight on their payroll operations

Running Windows XP, Vista and Windows 7

myePayWindow has new security standards applied and therefore can only be operated on Windows 8 or above.

OpenEnrol/OpenPayslip users please click here for more information.

COVID-19 information

Furlough report file issue with employers NI and pension reclaim

We are aware of an issue when creating the furlough report within Earnie. This affects both the Furlough Reclaim and Furlough Reclaim with Hours reports.

This has been resolved in Version 1.35.146 which is available under the download section. Employers NI and Employers Pension should no longer be reclaimed, however, any payroll run after a date of 01/01/2021 will incorrectly display ERs NI and Pension reclaim.

Furlough Spreadsheet (updated Nov 2020)

Unfortunately, we have recently identified an error with the spreadsheet which, for a small number of cases, may have resulted in incorrect claim figures. Click here for more information.

For an updated furlough spreadsheet please click here.

For more guidance click here.

For more details on making amendments to claims click here.

Furloughed employees

Click here for more information.

Job Support Scheme

The Job Support Scheme changes will be suspended until the end of the Furlough Scheme.

Click here for more information about the Job Support Scheme.

Click here for a Job Support Scheme calculator.

Covid-19 information

Click here for more information.

HMRC Furlough Payment Guidance

For more information from HMRC click here.

SSP from day 1 (COVID-19)

Click here for information on changes to SSP as a result of COVID-19.


Backing up data

Earnie can be backed up from the File/Back-up & Restore/Back-up Company Data menu

Click here to get a printable document.

Holiday pay

Holiday Pay Module Overview

Configuring your Holiday Pay Module

Holiday pay module

Click on the links below to find out more information on the holiday pay module.

Installation and logging on

Operating systems (Windows and Apple information)

All our desktop programs need to be installed within a Windows environment (Windows 8 and Windows 10).  Windows 7 is no longer supported by Microsoft, meaning you will not be able to install onto Windows 7 machines.

Apple hardware can be configured with Windows 10 Pro using Parallels Desktop. Click here for more information about Apple hardware or for information about our recommended computer spec click here.

Please contact Farmplan’s Hardware team if you have any further queries on 01594 545033.

Moving Earnie to a new computer

This video will take you through the process of moving standalone Earnie to the another computer (not for network installs).

Windows 7 will not be supported by Microsoft from January 2020.  Future versions of Earnie will not install onto Windows 7 machines after this date.  Please contact Farmplan to discuss upgrading your PC if this is applicable.

Updating Earnie

Business Manager to Earnie Link

Click here for a printable version.


Log in issues

If the payroll did not exit correctly a message will be displayed saying ‘licensed user limit has been reached’

Click here for a printable document.

Online Submission (RTI)

Claiming Employment Allowance

For more information on claiming Employment Allowance from 2020 please click here.

For a guide on how to claim Employment Allowance click here.

Amendments to HMRC for a previous Tax Year

EYU are no longer required to update 18/19 PAYE values after 19th April 2019

For amendments to data for 2018/2019 tax year onwards, HMRC have removed the restriction of the 19th April, allowing you to submit an FPS to update their records. For tax year 2018/2019 you can submit an EYU (Earlier Year Update) or an FPS (Full Payment Submission) to report amended data, however, you need to choose one method for reporting amendments for the whole tax year.

An EYU will still be required if you are amending data for tax years prior to 2018/2019.

Please Note: starting for tax year 2019/2020, you will no longer be able to use EYU to amend data. All changes will be via FPS.

Earlier Year Update (EYU)

Click here to see how to correct the PAYE totals for an individual employee for a previous tax year. This link will explain how to send an EYU, including a video.

Please Note: starting for tax year 2019/2020, you will no longer be able to use EYU to amend data. All changes will be via FPS.

New starter

New Starter Checklist Reports can be found in Earnie under:

Reports > Library Selection > Miscellaneous Reports

  • Starter Checklist -This is pre-populated with the information you have already entered into Earnie.
  • Starter Checklist (Blank) – A blank form to provide to your employee to complete all information.

Click here for  a printable version of the form from HMRC, here you will also find further information and guidance on New Starters.

Payroll date

If you have any queries about the correct use of the payroll date please contact the HMRC helpline on 0300 200 3600

Employees on FPS

If you are sure that the payroll has been run, please ensure that the correct week no./month no. is displayed on the Full Payment Submission screen


Click here for a flow chart to inform you if an Employer Payment Summary (EPS) is required.

Click here for more information about EPS and FPS.

CIS (Construction Industry Scheme)

Under the rules of RTI you cannot process subcontractors through a PAYE company. On the Employer Payment Summary (EPS) each month you are required to declare ‘CIS deductions suffered’, this will reduce any liability to HMRC

Pensions (Auto Enrolment)

Earnie – NEST Integration upload issue

We understand that some customers have been experiencing intermittent issues with the Nest integration with Earnie payroll.

There have been no recent system updates to have an impact on this, however full testing is being undertaken and IRIS are continuing to engage with Nest to gain a greater understanding of the issue and we will share any further updates as we receive them.

Until then please either manually enter the information or export the Nest pension contributions file and import into their website.

For more information please click here.

Configuring re-enrolment for AE Pensions

Re-enrolement occurs approximately 3 years after the company’s staging date.

To find out more about how to configure your re-enrolment date please click here.

Pension Regulator website

Click here for The Pension Regulator website which has some useful information regarding the increased pension rates (phasing).

Increase Pension contribution rates

Click here and open the heading for Earnie for a video showing how to increase pension contribution rates on Earnie.


Paying HMRC by BACS

Click here for a printable document.

Printing additional copies of P60s

If you have performed the year end restart on the current computer click Year End – Use Last Year’s Company Data. Then click Year-end / Print Year-end Forms  select the form and then print

You can also print them from any copy of the company that you made before performing a year end restart.

If using OpenEnrol or myePayWindow you can republish or print from here.

Processing Leavers in Earnie (P45 process)

Click here to see how to issue a P45 when an employee leaves

Running a payroll

Directors NI

Click here to see how Directors National Insurance is calculated.

Week 53

Click here for a printable document.

Paying a bonus

Click here for a printable document.

Calculating Income Tax, National Insurance and Statutory Sick Pay

Click here for a printable document.

Identifying payments/deductions within the payroll input screen

Click File / Operator Preferences / and then tick the ‘Colour Payrun Payments/Deductions’ box

Payments will be shown in black

Deductions will be shown in red

Display Items only will be shown in blue

Student loan deductions

You can set the system up so that it accounts for an employees student loan deductions.

Click here for a printable document.

Adjust pay rates

You can adjust the rates of pay in Earnie Payroll.

Click here for a printable document.


Set reminders

Reminders are messages that appear either when you log in or at payroll run time to remind you to do something. They can be either for specific employees or the Company as a whole.

Adding a new reminder

At the menu bar select Extensions/Absence/Reminders

Click Add button to add a new reminder

The field Description shows Login Reminder by default. If you click the drop down arrow you have a choice of the default reminders (Automatic Action, Login Reminder and Payroll Reminder) plus any you set up yourself.

Click OK and then specify a From date. If you only want the reminder to apply to one person then select the employee from employee selection icon. Remember to write in the Notes field and these will be displayed with the reminder.

Tip: A Reminder can also be added by dragging and dropping it into the employee’s Absence Diary

Identifying payments/deductions within the payroll input screen

Click File / Operator Preferences / and then tick the ‘Colour Payrun Payments/Deductions’ box

Payments will be shown in black

Deductions will be shown in red

Display Items only will be shown in blue

Statutory payments

Statutory paternity pay

Click here for a printable document which shows how to enter statutory paternity pay

Can’t find the answer?

If you would like to search within this window please click Ctrl + F and type in the key word, this can be useful when looking for FAQ’s.



01594 545022

IT or hardware:

01594 545033



Remote help

Connect to our LogMeIn service if asked to do so by the Farmplan support team.

Farmplan “How to” Videos

Select the support video you wish to play from the below


Earnie Update

Moving Earnie to a new computer

Earnie Year End

For more videos please see our hub here.

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