New Update released on 11th November 2024 (V24.70.16)
Please install this new version of Earnie immediately to ensure you are using the most up to date version.
Update to The People’s Pension Pensionable Earnings per PRP Calculation
The Pensionable Earnings per PRP Calculation field has been updated by request of People’s Pension.
Previously, this field was populated using pensionable pay, regardless of pension type.
Going forward, it will use the qualifying earnings value instead.
In Company > Alter Payments & Deductions > ‘Pension’ > Type > Pensionable Earnings Pension. If the category is set to any of the following:
Apply after Tax and NI (with basic rate Tax relief)
Apply after Tax and NI
Before Tax and NI
Before Tax and after NI
The People’s Pension .csv file will now display the pensionable Earnings per PRP minus the Qualifying Earnings threshold.
*This change applies only to The People’s Pension. Other pension providers are not affected.
Windows 10 and Windows 11 operating systems only. HMRC will no longer accept RTI, CIS Submissions, or HMRC messages from the following operating systems: Windows 7, Windows 8, Server 2008, Server 2012, or Server 2012R2.
If your system is running any of these, you’ll need to move Earnie to a computer running Windows 10 or later to continue making HMRC submissions. This change is due to crucial security upgrades that aren’t supported by these older Windows versions. Please contact Farmplan to discuss upgrading your PC if this is applicable.
Before updating Earnie, please make sure the program has been closed and ensure you do not have any other programs (for example Outlook) running/open on your system apart from your normal virus protection software. When the installation is complete restart the computer immediately before opening the program to allow all updates to be completed.
New users – For more information about Earnie read the Getting started and Enhancement guides. These can be found under the Guides & manuals tab. You will also find answers and useful information under the FAQs tab.
Existing users – For more information about this update please read the Enhancement guide carefully. Before you start the installation process check that you have taken a backup of your data and your Farmplan Customer Number is to hand.
We’ve put together a helpful video to show you how to update your Earnie software – click here to view.
Click here for your guide to Payroll Year-end 2024
Additional guides can be found above under the Guides & manuals section.
Employment Allowance 2023/2024
You will need to send an EPS for April to renew your Employment Allowance with HMRC, if you are still eligible to claim in the 2023/2024 tax year.
Click here for information about Employment Allowance procedures, reporting and general FAQs.
Click here for more information about Employment Allowance.
Updating pay rates for multiple employees
Click here for more information about updating National Minimum Wage using Global Changes.
No one to pay during first payroll
The Year-end Restart was not performed.
No NI in pay period 1
If earnings were under the lower NI earnings limit, the employee is not due to pay NI.
If earnings were over the lower NI earnings limit, the employee is on the system as a Director. The method of calculating NI for Directors is different and it is common for the Director not to have to pay NI in the first pay period.
Viewing payroll data from the previous tax year
Assuming the year end procedure was run on the current computer then to view data from the previous payroll year click Year-end then Use Last Year’s Company Data.
All about myePayWindow
How will I receive access to myePayWindow?
From November 2020, you will have been receiving email invitations from donotreply@myepaywindow.com. The most recent will allow you to activate your account.
Please note: Your data will only migrate to myePayWindow when you select the option in Earnie, so it is advised to setup your account as soon as you receive the invite. Invites expire after 20 days.
After you have created your account, you are still in control of when you do the migration.
Until then there is nothing you need to do, however if you would like some more information relating to myePayWindow, visit the Iris support page here.
What is myePayWindow?
myePayWindow is the new platform that will allow users to migrate from OpenPayslips/OpenEnrol to myePayWindow.
myePayWindow provides payroll professionals, employers and employees with a great range of functionality and is already being used by thousands of happy customers.
Available features include:
Access to payslips, P45’s, P60’s and pension letters
Tailored features for employers, employees and payroll professionals
Customisable payslips
Enhanced user authentication
Analytics for employers and payroll professionals
The new myePayWindow is available at no extra cost to existing OpenPayslips/OpenEnrol users, and will replace the current functionality in your payroll software for publishing documents. When it is time to switch, we will support you, your employees (and clients, if applicable) with the migration.
What will change?
Access to myePayWindow will not be available for users operating on Windows 7 machines or older (they are not compliant with TLS 1.2 which enables the required security features. Further information will follow.)
New user login details will be required to access myePayWindow. This will allow for the setup of more secure authentication on your account
Publish existing bespoke payslips from payroll
When will I be able to migrate?
We are planning to deliver the system update the week commencing 23rd November 2020 but you will have control of when you make the switch between then and May 31st 2021.
What will I be able to do with myePayWindow?
Access self-service features as an Employer, Payroll Professional or Employee user, each with specifically assigned features
Enable 2-factor authentication for all users. Employers and bureaus can choose to apply advanced authentication for users, improving the security of personal data
Select from payslip templates and design them with logos and configurable fields, to customise them for your needs
Customise the system view with company logo and colour scheme
View all payslips, pension letters, P45’s & P60’s in one place (no longer split between OpenPayslips & OpenEnrol)
View new and historic payslips, pension letters, P45’s & P60’s (historic files will be migrated and available in the documents tab)
View and analyse payroll data for all employees (not just those you publish files for) at a company or payroll professional level. Allowing bureaus and employers to gain insight on their payroll operations
Backup
Backing up data
Earnie can be backed up from the File/Back-up & Restore/Back-up Company Data menu
We are pleased to inform you that Iris is introducing Employee Verification, a new service that simplifies the process of applying for loans, mortgages, and tenancy agreements by removing the manual process, of gathering income and employment data. This new service has been announced by Iris as part of their partnership with Experian, the global information services company.
With the new service, employee data is verified during the application process in real-time, reducing the time taken to process applications and, more importantly, removing the administrative burden for HR, Payroll, and all your employees.
No more employee requests for payslips and employment documentation and no need for them to hunt around for the information.
The employee simply starts the application and consents to verify their employment and income data via the Experian Work Report™ solution.
All our desktop programs must be installed within a current Windows operating environment (Windows 10 and Windows 11). With your device running an up-to-date antivirus product. For more information about our recommended computer specs and advice on computer security click here.
Please contact Farmplan’s Hardware team if you have any further queries on 01594 545033 or email farmplanpcsupport@proagrica.com.
Login
Log in issues
If the payroll did not exit correctly a message will be displayed saying ‘licensed user limit has been reached’
For more information on claiming Employment Allowance, please click here.
For a guide on how to claim Employment Allowance click here.
Amendments to HMRC for a previous Tax Year
EYU are no longer required to update 18/19 PAYE values after 19th April 2019
For amendments to data for 2018/2019 tax year onwards, HMRC have removed the restriction of the 19th April, allowing you to submit an FPS to update their records. For tax year 2018/2019 you can submit an EYU (Earlier Year Update) or an FPS (Full Payment Submission) to report amended data, however, you need to choose one method for reporting amendments for the whole tax year.
An EYU will still be required if you are amending data for tax years prior to 2018/2019.
Please Note: starting for tax year 2019/2020, you will no longer be able to use EYU to amend data. All changes will be via FPS.
Earlier Year Update (EYU)
Starting for tax year 2019/2020, you will no longer be able to use EYU to amend data. All changes will be via FPS. Please contact the support team if you require any assistance with this.
New starter
New Starter Checklist Reports can be found in Earnie under:
Starter Checklist -This is pre-populated with the information you have already entered into Earnie.
Starter Checklist (Blank) – A blank form to provide to your employee to complete all information.
Click here for a printable version of the form from HMRC, here you will also find further information and guidance on New Starters.
Payroll date
If you have any queries about the correct use of the payroll date please contact the HMRC helpline on 0300 200 3600
CIS (Construction Industry Scheme)
Under the rules of RTI you cannot process subcontractors through a PAYE company. On the Employer Payment Summary (EPS) each month you are required to declare ‘CIS deductions suffered’, this will reduce any liability to HMRC
Pensions (Auto Enrolment)
Configuring re-enrolment for AE Pensions
Re-enrolment occurs approximately 3 years after the company’s staging date.
To find out more about how to configure your re-enrolment date please click here.
Pension Regulator website
Click here for The Pension Regulator website which has some useful information regarding the increased pension rates (phasing).
Reports
Printing additional copies of P60s
If you have performed the year end restart on the current computer, click Year End – Use Last Year’s Company Data. Then click Year-end / Print Year-end Forms select the form and then print
You can also print them from any copy of the company that you made before performing a year end restart.
If using myePayWindow you can republish or print from here.
Processing Leavers in Earnie (P45 process)
Click here to see how to issue a P45 when an employee leaves the business.
Removal of Payslip Message for Health and Social Care Levy
For the 2022/2023 tax year, HMRC recommended that a message be included on your employees’ payslips to advise that the Health and Social Care Levy was added to National Insurance contributions. From 6th November 2022 onwards, the payslip message is no longer required. To do this, go to Report > Report Options > Payslip Options and remove the tick from the Keep Message Text.
Running a payroll
Directors NI
Click here to see how Directors National Insurance is calculated.
Reminders are messages that appear either when you log in or at payroll run time to remind you to do something. They can be either for specific employees or the Company as a whole.
Adding a new reminder
At the menu bar select Extensions/Absence/Reminders
Click Add button to add a new reminder
The field Description shows Login Reminder by default. If you click the drop-down arrow, you have a choice of the default reminders (Automatic Action, Login Reminder and Payroll Reminder) plus any you set up yourself.
Click OK and then specify a From date. If you only want the reminder to apply to one person, then select the employee from employee selection icon. Remember to write in the Notes field and these will be displayed with the reminder.
Tip: A Reminder can also be added by dragging and dropping it into the employee’s Absence Diary
Statutory payments
Statutory paternity pay
Click here for a printable document which shows how to enter statutory paternity pay
Can’t find the answer?
If you would like to search within this window please click Ctrl + F and type in the key word, this can be useful when looking for FAQ’s.
