Backing up data
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New users – For more information about Sheep Manager read the Getting started and Enhancement guides. These can be found under the Guides & manuals tab. You will also find answers and useful information under the FAQs tab.
Existing users – For more information about this update please read the Enhancement guide carefully before updating. Before you start the installation process check that your licence is up to date and that you have taken a backup of your data. You will also need to make sure the program has been closed.
Windows 8 and Windows 10 operating systems only*
*Please note – Windows 7 is no longer supported by Microsoft, meaning future versions of Sheep Manager will not install onto Windows 7 machines. Please contact Farmplan to discuss upgrading your PC if this is applicable.
Summary of changes
If you have a hand held device please also update your Animal Logger and Virtual Stick Modules
This must be updated at the same time as the main program. Please ensure all information is read from the device before you update.
Handheld device update
Backing up data
When to backup your data
When to Backup will depend on the volume of data that is being entered and individual circumstances. However it is recommended that a portable copy is made frequently and kept away from the computer.
Additional copying will depend on the user – perhaps make a hard disk copy every hour and a web backup or portable copy at the end of the day. But do not overwrite these copies immediately; rotate a series of at least 3 backups always overwriting the most out of date copy.
It is extremely important to label each copy clearly with the exact details of what is on it – the dataset name, date/time and, for example, some details that remind you of the last entry made.
Backing up data
To backup your data click ‘File’ then ‘Backup’. There are 3 tab options:
This allows you to backup your data either on your computer or a removable device such as a memory stick.
Rotation of Backups
Keep a minimum of 2 backups at different stages in time on different sources. We suggest making sub-folders and use them to rotate your backups.
NEVER just rely on one backup – for example a single memory stick, which could get lost or broken.
This is the ability to back up your data to a remote web server across the internet. The backup can be restored to any computer with internet access regardless of its location, (providing it has been registered with your licence details and web access code – subject to your Farmplan licence agreement).
A password provides additional security.
NB – Farmplan do not have access to the password. If it is forgotten Farmplan will be unable to help.
You are provided with ten free Private Web slots which are available providing your support contract is up to date. (More slots are available – for more details please contact Farmplan on 01594 545000)
This tab allows you to make Web backups which are available to Farmplan Support staff.
Support Slot – you are allocated ONE free Support slot which can only be accessed by yourself or a member of Farmplan staff.
If you contact us with a query, we may ask you to backup a copy of your data to this slot so that we can restore it for investigation.
Compatible stick readers
The below stick readers are compatible with Farmplan (please note this may not include all models):
To select which stick reader you are importing tag records from please go to Tools, Options and Stick reader from within your program.
If you are looking to purchase a new stick reader and it is not listed above then please contact Farmplan prior to purchase.
Retagging sheep on the Workabout Pro (Psion)
Importing from a stick reader
Speed mode on the Workabout Pro (Psion)
Entering a stillborn
To record the birth of a non-viable lamb against a ewe:
The ‘Lambing History’ report will include all births marked as Stillborn.
Click on OK and Save in the next window.
Import weights from a compatible CSV file
To import weighings from a File:
If you are having difficulties importing please check the file format shows with the columns Date (DD/MM/YYYY), IDTag (with either the official tag of EID number) and Weight
Operating systems (Windows and Apple information)
All our desktop programs need to be installed within a Windows environment (Windows 8 and Windows 10). Windows 7 is no longer supported by Microsoft, meaning you will not be able to install onto Windows 7 machines.
Please contact Farmplan’s Hardware teams if you have any further queries on 01594 545022.
Licencing your livestock software (video)
Licencing Farmplan software
Your software can be licenced by going to File and selecting Licence.
You will be given a new screen where you will have your details entered. Providing your Web Access Code has been entered, you can click Get Key followed by Register.
Your licence will then be updated. To allow Farmplan to update using this method you will need to be connected to the internet.
If you do not have a Web Access Code or internet connection please contact Farmplan.
Excluding or filtering reports
If you are looking to run a report but you want to filter by a group of animals or you want to exclude a group of animals you can do this by following the below steps:
1. Open the report library
2. Select your report
3. Select the required information, for example Sort by: Official tag or DOB
4. Select the group of animals you want. This can be done by ticking the required filter on the right
5. If you would like to select all animals except animals in a particular filter you can right click on the heading and select Exclude. Once ticked, these animals will then not be shown in the report.
Report on homebred animals only
To report on homebred animals only select the required report then click ‘Next’. Now within the ‘Animal Filters’ area right click the word ‘Purchases’ then select ‘Exclude’.
The screen now shows ‘(Ex) Purchases’ rather then the normal ‘Purchases’.
When the report is run it will only show homebred animals.
My program is showing Demonstration Data, how do I access my data?
If your program is showing Demonstration Data you will need to go to File > Select Dataset within the program and click the drop down arrow (shown below in red) and select your own business before pressing Ok. This will then take you into your business.
If your data is on a Network please ensure you have access to the data location from outside the program.
To establish which version of Sheep Manager is in use:
The program version and your Farmplan customer number will be displayed.
Deleting a batch containing sold animals
This link can be broken by doing the following:
To find the linked animal:
Once all sold animals in the sale are not linked to a batch, the batch can be deleted by clicking the ‘Delete’ button.
Medicine not appearing
There are 2 things to check here:
The second thing to check:
You should now be able to record the use of this medicine
Recording a treatment for a not-owned animal
It is possible to enter a treament for animals which are on your holding but not owned by you.
Open a treatment record card and record the date, product used etc in the usual way. Click ‘Select Animals’ and in the ‘Show’ box at the top change the selection displayed from ‘My animals only’ to ‘On my holdings only’. This will allow you to select not-owned animals for a treatment.
Treatments with different rates
Yes. Record the treatment as usual and select the animals that were treated.
On the right hand side of the entry screen, ensure that neither of the two options ‘Enter total quantity used’ or ‘Use same quantity for all’ are selected.
Click ‘Enter Quantities’, select the animal(s) and enter the amount in the ‘Quantity used per animal’ box.
Click ‘Update’, ‘OK’, then ‘Save‘.
Record the first treatment as usual and Save.
To repeat the treatment:
Here you can enter a different Date and time of treatment: and a different Product used: or Batch number: if necessary.
Once the changes have been made, click on ‘Save’.
NB Once the Drug Treatment is saved, you can edit the selected animals.