Cattle Focus

Cattle Focus



Windows 7, Windows 8 and Windows 10 operating systems only

Before you start the installation process

  1. Check your licence is up to date
  2. Take a backup of your data
  3. Close the program
  4. Have your Farmplan customer number to hand

Summary of changes

  • ScotMoves – to electronically record movements between associated Scottish holdings.  NB it is important that you read the release notes regarding this new feature as you will have to make a few small adjustments to your data, if applicable.
  • Additional Calving Details – a number of additional details can be recorded against a calving record e.g. calf vigour, dam docility.
  • Calf Death reasons – unidentified calves i.e. pre-registration
  • Culling and Death reasons (The definitions used have been taken from the Scottish Beef Efficiency Scheme but can be used against any record.)
  • Holdings – sub-locations – each holding with a sub-location can be set up independently
  • Dovecote Park –Scottish Aberdeen Angus Market Declaration
  • Backup data minimised – the size of backups have been reduced which will speed up the time taken to make a backup in a webslot
Show summary of changes Hide summary of changes

Getting started guides

Enhancement guides


How do I backup my Cattle Focus data?

To backup your data click ‘File’ then ‘Backup’. There are 3 tab options:

Local Backup

This allows you to backup your data either on your computer or a removable device such as a memory stick.

  1. On the left hand side of the screen check that the correct business is displayed
  2. On the right hand side of the screen browse to the desired backup location. To expand the tree view click on the +
    (to create more folders right click on the folder and select the option to create a new folder)
  3. Highlight the desired folder click Backup Now
  4. Enter notes if desired (a date and time will be automatically added) then click OK.

Rotation of Backups

Keep a minimum of 2 backups at different stages in time on different sources. We suggest making sub-folders and use them to rotate your backups.
NEVER just rely on one backup – for example a single memory stick, which could get lost or broken.

Private Web Backups

This is the ability to back up your data to a remote web server across the internet. The backup can be restored to any computer with internet access regardless of its location, (providing it has been registered with your licence details and web access code – subject to your Farmplan licence agreement).

A password provides additional security.

NB – Farmplan do not have access to the password. If it is forgotten Farmplan will be unable to help.

You are provided with ten free Private Web slots which are available providing your support contract is up to date. (More slots are available – for more details please contact Farmplan on 01594 545000)

  1. On the left hand side of the screen check that the correct business is displayed
  2. Select the tab called Private Web Backups
  3. Highlight the slot that you wish to use
  4. Password (optional) – put a tick in the box ‘Use Password’ and enter the password in both boxes
  5. Click on Backup Now
  6. Enter notes if desired and click Confirm
    NB – You are transferring data across the Internet so the time taken to make a backup will depend on the size of your data and the speed of your Internet connection.

Other Web Backups

This tab allows you to make Web backups which are available to Farmplan Support staff.

Support Slot – you are allocated ONE free Support slot which can only be accessed by yourself or a member of Farmplan staff.

If you contact us with a query, we may ask you to backup a copy of your data to this slot so that we can restore it for investigation.

  1. On the left hand side of the screen check that the correct business is displayed
  2. Select the tab called Other Web Backups
  3. Highlight the slot that you wish to use, the type should show as SUPPORT
  4. Password (optional) – put a tick in the box ‘Use Password’ and enter the password in both boxes
  5. Click on Backup Now
  6. You may enter notes if desired. Don’t forget to tell any recipients the password if relevant

Cows and calves

How do I add a twin after one calf has been entered?

  1. Open the Dams record card & select the Breeding tab
  2. Now select the Previous births tab and then highlight the 1 Live calf already entered & click Edit calving
  3. Now select New from the right hand side and enter the details as required of the twin, Update & Save. This will create 2 lives calves against the dam and ping up another birth to be registered on the home page for you.
  4. The previous births will then show as follows: 2 live calves.



I forgot to assign the Dam / Sire to a calf. How can I link the calf after its birth (or sale) has been entered?

Double-click the calf then select the ‘Parents and Progeny’ tab. Click on the small browse button against the Birth Dam (and / or Genetic Dam, Foster Dam, Sire) and select the required animal then click ‘OK’.

How do I enter a stillborn or calf that died before being identified?

To record the birth of a non-viable calf against the cow:

  • Open the Dams’ animal record card and select the ‘Breeding’ tab
  • Click ‘New Calving’  and enter the calving date
  • From the drop down list available select a number for ‘Stillborn’ or ‘Died before identified’

Both the ‘Current Calves’ report and the ‘Calving History’ report will include non-viable births.

I’ve purchased a cow and calf. How do I link the calf to its dam?

This can be done when recording the purchase.

  • Create a new purchase record and enter the details of the cow and her calf
  • Click ‘Next’ to move to the ‘Enter Dam and Sire Details’ window
  • Click on the calf’s record at the top of the window
  • In the bottom half of the window, click on the square box with 3 dots to the right of the ‘Birth dam:’ line
  • In the ‘Search Options’ at the top left of the next window, make sure you select ‘Search this purchase only’. This window will now only list the cows purchased with the calf
  • Select the dams’ record and click ‘OK’

Continue recording the purchase as usual.

Cows on my holding have calved, but I can’t find them to link to their calves.

Cows that calve must be in the Breeding Heifers or Cows category. If they are shown as calves or Store/Finishing animals they must be transferred to the correct category.

  • Click the ‘Entries’ drop down menu select ‘Actions’ followed by ‘Cattle Transfers’
  • Alternatively, click ‘Actions’ on the List Bar on the left of the main screen, then select ‘Cattle Transfers’
  • Click ‘New’ and enter the transfer.

IMPORTANT Ensure the Transfer date is at least one day before the animal calved.


I’ve recorded an on or off movement against the wrong animal. How can I change this?

I’ve recorded an on or off movement against the wrong animal. How can I change this?

Firstly, telephone BCMS and tell them of your mistake and give them the correct details.

  • You cannot correct your Cattle Manager record
  • Telephone Farmplan software support on 01594 545022 with details of the error
  • Backup your current data and email the backup file to with your customer number and full details of the movement and ear tag number to be altered

The amendment will be made and your data backed up and returned to you as quickly as possible.

My Homepage says there are Cattle Movements that need to be notified, but BCMS have already been notified. How can I clear these? (Video)

I’ve hired a bull. How do I record it coming on and off my holding?

If this is the first time the bull has come onto your holding, do the following:

  • From the Entries drop down menu select Animal Movements followed by Create Not Owned Animals
  • Alternatively, click on Animal Movements on the List Bar on the left of the main screen, then select Create Not Owned Animals
  • Click on New on the main Toolbar at the top of the Cattle Manager screen to open the data entry window
  • Click on New on the toolbar of the data entry window that opens
  • Complete the details of the date the animal moved onto your holding and the details of the location it came from
  • Click on Enter Animals at the bottom left of the window
  • Enter the record for the animal coming onto your holding
  • Continue through the data entry windows clicking on Next to proceed to the next window and Finish to create the entry. The bull can be viewed by clicking on the link to Breeding Bulls, either from your Homepage or from the Cattle Inspector on the left of your main screen. Make sure the drop down list on the main screen toolbar is selected to show On my holding only. The status of the animal will be showing as Not owned by me and on my holding. Record a Movement Between Holdings to return the bull to it’s home location when it leaves your holding.

If the hire bull has been on your holding before:

  • Simply record a Movement Between Holdings to bring him back onto your holding.

Reference animals

When linking calves to their dam and sire I’m seeing a long list of Reference Animals which are not being used anymore. Can I see only active Reference Animals?

  • Click on Setup on the List Bar on the left of the main screen, then select Reference Cattle
  • Double click on a Reference animal to open its record card
  • Click on Edit on the Toolbar of the record card
  • Take the tick from the box by Active animal at the top right of the next window
  • Click on Save
  • Repeat as necessary.

Select Active reference cattle only on the main screen Toolbar to see only your active reference animals or select All reference cattle to view all reference animals ever used in your records, should you need to reactivate any.


How do I know what version of Cattle Focus I have on my computer?

To establish which version of Cattle Focus is in use:

  • Go to the Help menu
  • Click on About Cattle Focus

The program version and your Farmplan customer number will be displayed.

How do I download my animals from BCMS?

Click here for a downloadable document showing how to import animals into a new Cattle Manager set of data.

How do I access a new Cattle Breed code? (Video)


How do I deal with TB testing?

Click here for a printable document which details how to deal with TB testing.