Backing up data
Click here for a printable document.
New users – For more information about Cattle Manager read the Getting started and Enhancement guides. These can be found under the Guides & manuals tab. You will also find answers and useful information under the FAQs tab.
Existing users – For more information about this update please read the Enhancement guide carefully before updating. Before you start the installation process check that your licence is up to date and that you have taken a backup of your data. You will also need to make sure the program has been closed.
Windows 7, Windows 8 and Windows 10 operating systems only
*Please note – Windows 7 will not be supported by Microsoft from January 2020. Future versions of Cattle Manager will not install onto Windows 7 machines after this date. Please contact Farmplan to discuss upgrading your PC if this is applicable.
Summary of changes
If you have a hand held device please also update your Animal Logger and Virtual Stick Modules
This must be updated at the same time as the main program. Please ensure all information is read from the device before you update.
Handheld device update
Backing up data
When to backup your data
When to Backup will depend on the volume of data that is being entered and individual circumstances. However it is recommended that a portable copy is made frequently and kept away from the computer.
Additional copying will depend on the user – perhaps make a hard disk copy every hour and a portable copy at the end of the day. But do not overwrite these copies immediately; rotate a series of 3 backups always overwriting the most out of date copy.
It is extremely important to label each copy clearly with the exact details of what is on it – the dataset name, date/time and, for example, some details that remind you of the last entry made.
Adding a twin after the first calving is saved
Assign Dam and Sire
Double-click the calf then select the ‘Parents and Progeny’ tab. Click on the small browse button against the Birth Dam (and / or Genetic Dam, Foster Dam, Sire) and select the required animal then click ‘OK’.
Entering a stillborn animal
To record the birth of a non-viable calf against the cow:
Both the ‘Current Calves’ report and the ‘Calving History’ report will include non-viable births.
Linking a cow to a calf
This can be done when recording the purchase.
Continue recording the purchase as usual.
Dam not showing
Cows that calve must be in the Breeding Heifers or Cows category. If they are shown as calves or Store/Finishing animals they must be transferred to the correct category.
IMPORTANT Ensure the Transfer date is at least one day before the animal calved.
Compatible stick readers
The below stick readers are compatible with Farmplan (please note this may not include all models):
To select which stick reader you are importing tag records from please go to Tools, Options and Stick reader from within your program.
If you are looking to purchase a new stick reader and it is not listed above then please contact Farmplan prior to purchase.
Importing from a stick reader
Check that you have selected the correct model of stick reader within Tools > Options.
You can then read from the stick reader within the Select Animal screen when entering a movement/treatment/action by clicking Stick Reader and then Read Stick
Retagging using the Workabout Pro (Psion)
Speed mode on the Workabout Pro (Psion)
Import weights from a compatible CSV file
To import weighings from a File:
If you are having difficulties importing please check the file format shows with the columns Date (DD/MM/YYYY), IDTag (with either the official tag of EID number) and Weight
Licencing Farmplan software
Your software can be licenced by going to File and selecting Licence.
You will be given a new screen where you will have your details entered. Providing your Web Access Code has been entered, you can click Get Key followed by Register.
Your licence will then be updated. To allow Farmplan to update using this method you will need to be connected to the internet.
If you do not have a Web Access Code or internet connection please contact Farmplan.
Remove notifications (video)
Entering a purchase/sale without a movement
Purchase and Sale entry windows both have a tick box, at the top left of the first window, to record Moved at the time of sale. Remove the tick from this box if a movement did not take place at the time of purchase/sale. No movement notification will be generated, but the animal(s) will show as no longer being owned by you.
In the case of Purchases, this option can only be used for existing not owned animals.
If an animal is not moved at the time of Sale, you must remember to enter a Movement between Holdingswhen they leave your holding, otherwise they will continue to be shown as on farm.
Wrong animal moved
I’ve recorded an on or off movement against the wrong animal. How can I change this?
Firstly, telephone BCMS and tell them of your mistake and give them the correct details.
The amendment will be made and your data backed up and returned to you as quickly as possible.
If this is the first time the bull has come onto your holding, do the following:
If the hire bull has been on your holding before:
Remove reference animals
Select Active reference cattle only on the main screen Toolbar to see only your active reference animals or select All reference cattle to view all reference animals ever used in your records, should you need to reactivate any.
Excluding or filtering reports
If you are looking to run a report but you want to filter by a group of animals or you want to exclude a group of animals you can do this by following the below steps:
1. Open the report library
2. Select your report
3. Select the required information, for example Sort by: Official tag or DOB
4. Select the group of animals you want. This can be done by ticking the required filter on the right
5. If you would like to select all animals except animals in a particular filter you can right click on the heading and select Exclude. Once ticked, these animals will then not be shown in the report.
Report on homebred animals only
To report on homebred animals only select the required report then click ‘Next’. Now within the ‘Animal Filters’ area right click the word ‘Purchases’ then select ‘Exclude’.
The screen now shows ‘(Ex) Purchases’ rather then the normal ‘Purchases’.
When the report is run it will only show homebred animals.
My program is showing Demonstration Data, how do I access my data?
If your program is showing Demonstration Data you will need to go to File > Select Dataset within the program and click the drop down arrow (shown below in red) and select your own business before pressing Ok. This will then take you into your business.
If your data is on a Network please ensure you have access to the data location from outside the program.
New breed codes (Video)
To establish which version of Cattle Manager is in use:
The program version and your Farmplan customer number will be displayed.
Downloading animals from CTS
Deleting a batch containing sold animals
This link can be broken by doing the following:
To find the linked animal:
Once all sold animals in the sale are not linked to a batch, the batch can be deleted by clicking the ‘Delete’ button.
Recording a treatment for a not-owned animal
It is possible to enter a treament for animals which are on your holding but not owned by you.
Open a treatment record card and record the date, product used etc in the usual way. Click ‘Select Animals’ and in the ‘Show’ box at the top change the selection displayed from ‘My animals only’ to ‘On my holdings only’. This will allow you to select not-owned animals for a treatment.
Treatments with different rates
Yes. Record the treatment as usual and select the animals that were treated.
On the right hand side of the entry screen, ensure that neither of the two options ‘Enter total quantity used’ or ‘Use same quantity for all’ are selected.
Click ‘Enter Quantities’, select the animal(s) and enter the amount in the ‘Quantity used per animal’ box.
Click ‘Update’, ‘OK’, then ‘Save‘.
Click here for a printable document which details how to deal with TB testing.
Record the first treatment as usual and Save.
To repeat the treatment:
Here you can enter a different Date and time of treatment: and a different Product used: or Batch number: if necessary.
Once the changes have been made, click on ‘Save’.
NB Once the Drug Treatment is saved, you can edit the selected animals.